Office backup for HVAC
When the calls pile up, your office needs backup — not a rushed hire to train.
CallFundr gives 1–5 truck HVAC shops a buffer between the phones and the people running the office. It answers the overflow, captures job details, handles routine changes, and turns each call into a job your dispatcher can send out as-is — smart enough to handle the routine call and hand the tricky one straight to a human, so busy days don't bury the owner, spouse, CSR, or dispatcher holding the day together.
That's a real demo line — call it like a homeowner with an AC problem and hear CallFundr collect the details and book the job the way it would for your shop.
After hours
Stop losing after-hours calls to voicemail.
A no-cool call at 8:30 at night isn't just a message. It's a customer who needs help now — and if they don't get an answer, they call the next HVAC company.
CallFundr answers after hours, captures the job details, follows your rules, and either books the next available window or routes the call to your on-call process.
Your team doesn't wake up to a pile of voicemails. Your customer doesn't feel ignored. And your shop gets a better chance to keep the job.
Not just another message
Better than paying for messages your office still has to clean up.
An answering service can pick up the phone, but most still hand your office the same work afterward:
- →Read the message
- →Call the customer back
- →Clarify the details
- →Type the notes
- →Find the schedule
- →Confirm the appointment
- →Notify the tech
CallFundr captures the call once and turns it into structured, dispatch-ready work your team can review and use — instead of another pile to clean up later.
When the phones spike
It handles the pileup before it lands on your team.
Busy Monday. First hot week. After-hours no-cool calls. Customers asking where the tech is. Reschedules, cancellations, new jobs. CallFundr absorbs the routine call work before it turns into missed calls, sticky notes, callbacks, and retyping.
Picks up the overflow when your team can't get to it, sounds professional, collects what's wrong, where, and when they're free.
Schedules a 2-hour window in your bookable hours. After-hours: books next day or forwards to on-call — your rule.
Texts the tech the job. Tech replies OK to accept, "on my way," "running late," "arrived."
Customer gets "Mike is on the way," late ETAs, and "your technician has arrived" — automatically.
Ticket becomes the invoice, payment tracked, equipment photos saved to the address for next time.
Backup, not replacement
Built to back up the people already running your office.
In a small HVAC shop, the office might be the owner answering from the van, a spouse keeping the schedule together, or one CSR holding it all up. CallFundr backs them up when the surge hits — it follows your rules, and you decide what gets booked, what gets routed, what gets escalated, and when a human takes over.
Your team stays in control. CallFundr handles the pileup.
Built by an operator
“I spent 25 years as an HVAC contractor in Tampa. A smart front end and a connected back end saved me hundreds of thousands in admin costs. Now, with AI, I built the version I always wanted.”
One size doesn't fit all. Rigid software makes you work its way. CallFundr works yours — tell us your pain points and we'll tailor it to fit how you actually run.
Read the full story →The real product
This isn't a mockup. It's the dashboard you'll run.
Every call answered, every job dispatched, every payment tracked — in one place built for how a small HVAC shop actually runs.
Hear it for yourself
Call the live demo and hear it answer.
That's our AI on the line, answering as a demo HVAC shop — calm and consistent, 24/7, the way you'd want every call handled. Call it like a customer would: tell it your AC is out, and listen to how it captures the details, offers a window, and keeps the call from turning into another voicemail your office has to chase later.
☎ (813) 725-9605Free to call · answers 24/7 · no signup.
Pricing
Priced to your call volume.
$1,500 setup fee waived. Month to month. Dashboard assistant free your first month, then $99/mo.
Never miss a call — every call becomes dispatch-ready work.
- ✓Buffer answers every call → dispatch-ready work
- ✓Missed-call text-back
- ✓Books by your rules (hours, arrival windows)
- ✓Dispatch board
- ✓Tech app — job details, field photos, status
- ✓Owner alerts + end-of-day summary
Get paid on the spot and own the customer.
- ✓Everything in Solo
- ✓Price book + itemized invoices — built on the truck
- ✓Take payment in the field: card, cash, or check
- ✓Your own Stripe — the money lands in your account
- ✓Customer center — every customer, job history & invoices in one place
- ✓Every repair & no-sale ticket auto-marketed for membership & replacement
- ✓Aging systems flagged into an automated replacement follow-up pipeline
- ✓Maintenance members signed up on the invoice — renewals & follow-up automated
Your full operation, built to scale.
- ✓Everything in Crew
- ✓Built for higher volume — more trucks, more jobs
- ✓Reports
- ✓Missed-call auto-text + after-hours auto-dispatch
- ✓Late-tech follow-ups
Not one-size-fits-all
Built in the field, tailored to how you actually run.
The best software I ever bought was built with me — every edge case came from a real job site, not a conference room. CallFundr is the same deal: I'll work with you to fit it to your shop. That's not a sales line — it's how good products get built.
Get backup in place before the next rush.
Pick a plan, drop in your details, and your office backup is live — answering the overflow, capturing jobs, and feeding your dispatch board before you finish your coffee.
Get started